Feature Directories

Guide on how to use online submission features such as requesting overtime, business trips, leave, and other requests, to optimize human resource management processes and ensure convenience for users in submitting and tracking work requests

1.       Checking Work Schedule:

Step 1: Go to the Work tab → Select Roster 

Step 2: Click on the Calendar icon to choose the period to view 

Step 3: The screen will display your Work Schedule and attendance status 

Note: Work Schedule is the schedule assigned to you for work. You can only Clock In/Out when you have a Work Schedule.

2.       Time tracking History:

Step 1: Go to the Work tab -> Select Time tracking 

Step 2: Choose the Calendar icon -> Choose the period you want to view 

Step 3: Select the Attendance tab to view your attendance history 

Step 4: Select Timesheet tab to view your timesheet 
 

Tanca will report detailed Attendance and Work Hours based on your daily attendance. Depending on your salary calculation method, you can view either Attendance or Work Hours.

The report includes late hours, early departures, missed check-ins, etc. If you find any discrepancies, you can create Requests for changing clock-in/out hours.

Note:

  • The system keeps a record of your Clock In/Out history on all devices such as phone, time clock machine.
  • If someone edits your work hours, the system will also keep a record.
  • The system provides detailed time and location when you clock in/out via GPS or provides location-based positioning for Tanca.
  • In case the system cannot confirm your Work Schedule (Personal Shift), it will be displayed as: Phone Clock In/Out or Time Clock Machine Clock In/Out, etc. This attendance data will be attached to the Work Schedule if the Manager adjusts the work schedule for you.

3. Folder of Types of Requests:

There are some basic types of requests:

3.1. Request for Changing Work Hours:

If for some reason your attendance is not recorded correctly, you can send a request to change.

Option 1:

Step 1: Go to the Work tab → Roster → select the shifts that are marked in yellow or red, you forgot to Clock in/out or Late/soon

 

Step 2: Choose Change

Step 3: Select the Time need to change and press Send 

=> Your manager will receive a notification, and after approval, the changed time will be considered as valid attendance in your request.

Option 2:

Step 1: Go to the Work tab → select Requests 

Step 2: Click on the + icon → select Change time tracking

Step 3: Update the information in the request form and press Send

=> Your manager will receive a notification, and after approval, the changed time will be considered as valid attendance in your request.

3.2. Request for Time off:

Creating a leave request:

Step 1: Go to the Work tab → select Requests 

Step 2: Click on the  + icon → select Time off 

Step 3: Update the information in the request form and press Send

Note:

  • You can create a leave request for a single day or multiple days. If you request leave by hours, you can choose to take 1/2, 3/4, or 1/4 day off.
  • Your manager will receive a notification. After approval, the days requested in the leave request will be considered as paid leave days (if the leave is of the Paid type).

Managing Time Off:

Step 1: Go to the More tab→ select  Manage Time Off 

Step 2: Select Time off days 

Step 3: The screen will display a report of your time off days

3.3. Requests for Business Trips

Step 1: Go to the Work tab →  Requests 

Step 2: Click on the + icon → Choose Business Trip 

Step 3: Update the information in the request form and press Send 

=> Your manager will receive a notification. After the manager approves the request, the time in your request will be counted as either working hours or non-working hours, depending on your company's policy.

3.4. Requests for Overtime Work:

Step 1: Go to the Work tab → Requests 

Step 2: Click on the green + icon → Choose Overtime  

Step 3: Update the information in the request form and press Send 

=> Your manager will receive a notification. After the manager approves the request, the time in your request will be counted as valid overtime.

3.5. Requests for Late Arrival/Early Departure:

Step 1: Go to the Work tab→ Select Requests 

Step 2: Click on the + icon → Choose Tardiness  

Step 3: Update the information in the request form and press Send

=> Your manager will receive a notification. After the manager approves the request, the time in your request will be counted as either working hours or non-working hours, depending on your company's policy.

Note
Apart from  the above request types, Tanca may have additional request types such as Shift Registration, Payment, Purchasing, etc. Whether you can use these request types or not depends on whether the manager has enabled these request types in the Admin settings (screenshot of the overall list of request types).

Q&A

Question 1: When should you create a request to change work hours?

Answer: You should create a request to change work hours when the timekeeping does not match your actual working hours, for example, if you forgot to clock in or out.

Question 2: When should you submit a request for overtime? 

Answer: You should submit a request for overtime when you need to work extra hours as required by the company or due to work demands, and need management approval to account for overtime pay.

Question 3: When should you send a request for business trips or going out? 

Answer: You need to send this request when you are going out or on a business trip during working hours and require management approval to record valid working time.

Question 4: When should you submit a request for arriving late or leaving early? 

Answer: You should submit this request when you have a reason that prevents you from arriving at the company on time or requiring you to leave early, to seek permission and notify your manager.

Question 5: When should you manage leave days? 

Answer: You need to manage leave days when you want to check the number of remaining leave days, track your leave status, and plan your leave accordingly.

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