Step 1: Choose Timesheet.
Step 2: Choose Create shift.
Step 3: Set up the details:
Shift name: You can name it an Office shift, Remote shift, Intern shift, Marketing shift, etc.
Start and end time: The start and end time of the work shift.
Keywords: Each shift name always contains data so that you can separate work time or wages from these shifts.
Working days: The working hours of the shift are usually set to 1 for a full day or 0.5 for a half-day (which can be 4 hours).
Rest time: The rest time between two shifts.
Record clock-in and clock-out time: The time frame that will be recorded in the system. For example, if the start time is 08:00 and the check-in time frame is from 05:00 to 09:00, an employee who checks in within this time frame will record their data in the system.
Late/Early clock-in time: It is the time allowed for employees to arrive late or leave early. Employees who clock in during this permitted time will be considered on time. For example, if the clock-in time is 8:00 AM and the allowed late time is 10 minutes, they will not be regarded as late if the employee clocks in between 8:00-8:10 AM.
Maximum late clock-in time: If you set a maximum late time limit, then in case an employee arrives late within the allowed time frame, they will not be counted as late. However, the employee must make up for the exact minutes they were late to complete their work hours. If an employee arrives after the allowed time, they will be considered late. For example, if the work shift is from 8:00 AM to 5:00 PM and you set the maximum late time to be 30 minutes, then if an employee clocks in at 8:20 AM, they will not be considered late, but they must clock out at 5:20 PM. Employees who clock in at 8:40 AM will be considered late.
Maximum early clock-out time: If an employee leaves work within the allowed time frame, they can leave early by the number of minutes you allow. For example, if the work shift is from 8:00 AM to 5:00 PM, and you set the maximum early clock-out time to be 30 minutes, then if an employee clocks in at 7:50 AM, they can clock out at 4:50 PM. If an employee clock in at 7:20 AM and out at 4:30 PM, it will be considered leaving early.
Clock-in and Clock-out Requirements: You can set the attendance record for this shift to include default requirements or set it for 3 options:
● No requirement
● Location requirement
● Image requirement
Timezone: This allows you to set the shift according to the timezone in many countries. For example, if you shift from 08:00-18:00, you can set the working hours in the country you want.
Start and End Date: These are the dates on which this shift is active. After the end date, this shift will be inactive.
Meal Type and Meal Coefficient: If your model includes meal allowances for shifts, you can choose the type and quantity of meals for the shift. To set the meal type, click Settings | Select Employee Fields | Meal Type.
Overtime Shift: If this shift calculates overtime, select Overtime Shift.
Branch, Department: This shift will apply to which branch and department, and you can also select the exact name of the employee to whom it applies.
Q&A:
Question 1: Why is shift scheduling important in an organization?
Answer: Shift scheduling is important because it ensures that the organization operates continuously and efficiently. In environments that require 24/7 operations or have a high workload, dividing work into shifts helps maintain continuity, prevents staffing shortages during peak times, and ensures that all tasks are completed fully.
Question 2: How can you determine the number and duration of work shifts?
Answer: To determine the number and duration of work shifts, you need to assess the operational needs of the organization. For example, if your organization operates 24/7, you might divide shifts into three 8-hour shifts (morning, afternoon, night) or two 12-hour shifts. Consider workload, staffing requirements, and other factors such as employee availability to decide on the most suitable shift arrangement.