For Administrators

Basic Guide File for Managers: WEB ADMIN

Introduction:

Tanca is the #1 HR solution for small and medium-sized companies in Vietnam. Tanca believes that technology will be the key to effective, transparent, and enjoyable company operations. Our mission is to create an efficient working environment for both employees and managers through technology.

You will administer and use Tanca through (1) Web Admin (App.Tanca.io) and (2) Mobile Application (Tanca App on IOS and Android)

Steps:

I. Initial Setup:

1.1. Login with phone number:

Step 1: Access the website https://tanca.io and click on "Free Trial" (image)

Step 2: Fill in all the required information and enter the verification code sent to your email or phone (image)

Step 3: Log in to the system with your phone number and start setting up employee information at http://app.tanca.io

Note:

OTP code will be automatically filled in if you are using a free trial or a free account.

OTP code will be sent via SMS or phone call if you are using a paid package, and you only need to enter the OTP code during the first login (The system will save your login information, so it will automatically fill in the OTP code for subsequent logins)

In case you uninstall the app and reinstall it, the system will send the OTP code to your phone again.

The system will generate pre-set data when you register for a free trial. The pre-set data includes Regions, Branches, Departments, Positions, and 01 employee. This is to help you get started with the trial quickly.

1.2. Login with QR code:

In addition to logging in with a phone number, you can also log in by scanning the QR code.

After successfully logging in to your Tanca account on the Tanca App, you can quickly log in to Web Admin using the QR code.

Step 1: Access the link http://admin.tanca.io -> select "Scan Login QR Code" (image)

Step 2: Open the Tanca App -> go to the Account section -> press the QR Code icon

Step 3: Tap "Scan QR" and use the camera to scan the QR code

Step 4: Press "Confirm" (your account will now be logged in to Web Admin)

2. Initial setup:

2.1. Creating employees:

Step 1: Go to the Employee section -> Create New (image)

Step 2: Fill in all the necessary information such as Full Name, Access Rights, Region, Branch, Department, and Phone Number. (image)

Step 3: Click the Add New button. (image)

Note:

The employee's phone number must be accurate so that the employee can log in to their account.

Access rights include 4 levels: Manager, Region Manager, Branch Manager, and Employee. The access group Manager/Region Manager/Branch Manager has access and can use features on Web Admin + Mobile Application. The access group Employee only has access and can use most of the features on the Mobile Application (some features such as Task Assignment, Recruitment, etc. can be used on Web Admin).

2.2. Creating work shifts and schedules:

Step 1: Go to the Timetracking section -> Work Shift -> List of Work Shifts -> Create New (image)

Step 2: Fill in all the necessary information such as Work Shift Name, Number of Days Off, and Working Hours (working time). (image)

Step 3: Click Advanced Settings to set up the Time In and Time Out frames (the time when the system records attendance). (image)

Note:

The number of days off will be related to calculating the attendance for the work shift.

Keywords are used when calculating wages based on employees' work shifts.

Step 4: Choose the Branch, Department/Employee, or Job Title to apply the work shift. (image)

Step 5: Choose the Work Shift's Active Time for employees to have a Work Schedule (for fixed work shifts). (image)

Note: For non-fixed work shifts, you do not need to choose the Work Shift's Active Time as you can arrange the work schedule for employees on your own

2.3 Configuration for Attendance Check-In using GPS or WIFI:Step 1: Go to the Attendance menu -> Configuration -> Phone -> GPS -> Add New (image)

For Administrators Basic Guide File for Managers: WEB ADMIN