Adding New Contract Information
Tanca helps you manage contracts for employees. The system will remind you of expired contracts, making contract management online more efficient.
To add a new type of contract:
Step 1: Choose Employees → choose Contracts.
Step 2: Choose Setting for each contract type
Step 3: Enter the contract type name and description.
Step 4: Create to complete
Entering and Importing Contract Information
Alternatively, you can quickly add a list of employee contracts by importing an Excel file:
Step 1: Choose Import file, select Branch, and choose Department/Employee (if you want to export separately).
Step 2: Download the template file in step 2 → Fill the information → Upload the file in step 3
Step 3: Import to complete.
Exporting Contract Information
You can export all contracts to Excel by clicking on the Export file button above (next to Add New) or Export contracts for each employee.
Step 1: Choose Export file.
Step 2: Download.
Print and Export a PDF of a Contract
Step 1: Choose Export file.
Step 2: Choose Export PDF.
Managing Expired Contracts
To set up notifications for contracts that are about to expire:
Step 1: Choose Setting → Notifications → enter the number of days you want to send notifications for contracts that are about to expire in the input field.
Step 2: Choose Send notification to email and enter the email address in the Add email address field.
Q&A:
Question 1: Can the Contract sections on Tanca be configured for individual employees?
Answer: Yes, the Contract features can be set up for each individual employee. Once created, these contracts and records will be automatically recorded in each employee's profile, making it easy for you to track and manage them.
Question 2: If we have configured the profiles but do not want to add them for all employees, will it have any impact?
Answer: No, on Tanca, you can configure these profiles in advance, but whether or not they are applied to employees depends on your specific needs. You have the flexibility to create these profiles for employees or not, based on your usage requirements.