A list of the terms that appear in the Tanca interface and their exact meanings. All other help articles use these terms exactly as defined in this glossary.
Organizational structure
| Term | Meaning in Tanca |
|---|
| Region | The highest organizational level, grouping multiple branches. Examples: Northern Vietnam, Singapore. |
| Branch | A specific work location with its own address and phone number. Used as the reference point for location-based time & attendance. |
| Department | A functional unit belonging to one or more branches. A department can be marked as Head. |
| Job Title | The name of a job position, with its own code. Used to attach competency frameworks, KPIs, and mandatory training courses. |
| Access group | Determines whose data a person can see: Manager, Regional Manager, Branch Manager, Employee. |
Time & attendance and shifts
| Term | Meaning in Tanca |
|---|
| Shift | A standard working time block, for example 08:00–17:00. The smallest unit for scheduling. |
| Work schedule | A set of shifts assigned to a person or a group over a period of time. |
| Open shift | A shift with no one assigned, for employees to sign up for themselves. |
| Timesheet | The consolidated result of time & attendance data for a period; the input to the payroll. |
| Finalize timesheet | Locks the period's attendance figures so payroll can be calculated. After finalizing, edits require reopening. |
| Attendance correction | A request an employee submits when they forgot to clock in or the attendance data is wrong. |
| AI Camera | A time & attendance device using facial recognition, preventing buddy punching. |
Requests and payroll
| Term | Meaning in Tanca |
|---|
| Requests | The name of the module containing all request types. In everyday conversation people still commonly call them "requests" or "forms". |
| Approval flow | The chain of approvers a request must go through; can be multi-level and conditional. |
| Pay period | The time span covered by one payroll run, for example 09/01–09/30. |
| Payroll template | The column structure and formulas of a payroll, built once and reused every period. |
| Payslip | The detailed pay statement for each employee, sent privately to that person. |
| PIT | Personal income tax. Has its own section in the HR module. |
| Term | Meaning in Tanca |
|---|
| Competency framework | A set of skills attached to a job title; each skill has 5 behavioral levels and a weight. |
| Review cycle | One run of competency or performance reviews for a group of people over a period of time. |
| 9-box matrix | A 3×3 grid that places employees along two axes: performance and potential. |
| KPI | An indicator measuring work results, scored each cycle. |
| OKR | Objectives and key results, cascaded from the company down to individuals. |
| Headcount plan | The approved number of staff for each department and job title for the year. |
System
| Term | Meaning in Tanca |
|---|
| Module | A major business area on the menu bar, for example HR, Time & Attendance, Payroll. |
| Self-service | The part where employees work on their own profiles without HR doing it for them. |
| eContract | Electronic employment contracts, signed and stored directly in the system. |
| Open API | A programming interface that lets other systems read and write Tanca data. |
| AI Agent | An automated assistant that handles a specific type of work, for example HR Chatbot, Compliance AI. |
